Rovix AI ("Rovix AI", "we", "us" or "our") respects your privacy and is committed to handling personal information responsibly. This Privacy Policy explains how we collect, use, disclose, retain and protect personal information when you visit rovixai.com, submit an enquiry or demo request, interact with our advertisements, submit a recruitment application, or otherwise communicate with us.

This Policy applies to information collected directly by Rovix AI and to information that you choose to submit to Rovix AI through third-party platforms, including Meta platforms such as Facebook and Instagram. Third-party platforms may separately process information under their own privacy policies.

Information you provide directly

• Contact details such as your name, email address, telephone number, city, state or country.
• Business or enquiry details, including company name, role, service interests, project requirements, messages and demo requests.
• Recruitment information, including the role applied for, education, work experience, skills, current or preferred location, availability, resume or CV, portfolio or professional profile links, and answers to recruitment questions.
• Information you provide through Meta Instant Forms, website forms, email, WhatsApp or other communications with us.

Information collected automatically

• Device, browser, IP address, operating system, approximate location derived from technical data, pages viewed, referral source and interaction information where our website or service providers collect such data.
• Cookie, analytics and advertising-related information where these technologies are used.

Please do not provide sensitive personal information unless it is genuinely necessary for the relevant purpose and we have specifically requested it.

We may collect information through our website forms, enquiry and demo forms, recruitment or job application forms, Meta or other social-media lead forms, resumes or applications sent to us, email or messaging communications, interviews, cookies and analytics tools, and service providers acting on our behalf.

We may use personal information for the following purposes:

• To respond to enquiries, provide information about our services and schedule demonstrations or consultations.
• To provide, administer, improve and secure our website, AI, automation, CRM, staffing and related services.
• To evaluate employment applications, review candidate qualifications, contact applicants, arrange interviews, communicate about a role, and administer our recruitment process.
• To maintain reasonable recruitment, business and communication records.
• To send service-related communications and, where permitted, marketing communications. Recruitment contact is used for recruitment-related purposes and is not automatically treated as consent for unrelated promotional marketing.
• To detect misuse, fraud, security incidents or technical problems.
• To comply with legal, regulatory, contractual and record-keeping obligations.
• To establish, exercise or defend legal claims and protect our rights, users, candidates and business.

Where consent is the appropriate basis for processing, we will seek it in a clear form and you may withdraw it where applicable. Withdrawal does not affect processing that was lawful before withdrawal.

Rovix AI may use advertisements and lead-generation forms on Meta platforms, including Facebook and Instagram, for recruitment and hiring-related campaigns. If you submit a recruitment form, the information you choose to provide may be made available to Rovix AI for purposes such as reviewing your application, assessing your suitability for the advertised role, contacting you about the role, arranging interviews, and administering the recruitment process.

Submitting a recruitment form does not guarantee an interview, employment offer or engagement. Rovix AI may contact you using the contact details you provide for application-related communications and, where appropriate and permitted, for closely related future opportunities.

Meta and other third-party platforms process information separately under their own terms and privacy policies. Rovix AI is not responsible for the independent privacy practices of those platforms.

We may share personal information only where reasonably necessary for the purposes described in this Policy, including with:

• Rovix AI employees, recruiters, managers and authorised personnel who need the information for service delivery, recruitment, administration or compliance.
• Cloud hosting, CRM, analytics, communications, IT, security, recruitment and other service providers that support our operations.
• Meta or other platforms where necessary to operate, measure or manage advertising and lead-generation activity.
• Professional advisers such as lawyers, accountants or auditors where reasonably necessary.
• Government authorities, regulators, courts or law-enforcement bodies where disclosure is required or permitted by law.

We do not sell applicant personal information as part of our recruitment process.

We retain personal information only for as long as reasonably necessary for the purpose for which it was collected, including to provide services, respond to enquiries, administer recruitment, maintain appropriate business records, comply with legal obligations, resolve disputes and enforce agreements.

Applicant information may be retained for a reasonable period after a recruitment process ends and, where permitted, may be considered for suitable future opportunities. You may contact us if you would prefer that your application not be retained beyond the active recruitment process, subject to legal or legitimate record-keeping requirements.

We use reasonable administrative, technical and organisational safeguards designed to protect personal information against unauthorised access, alteration, disclosure, misuse or loss. However, no internet transmission, website, database or storage system can be guaranteed to be completely secure.

Depending on applicable law, you may have rights relating to your personal information, including the ability to request access, correction or deletion; withdraw consent where processing is based on consent; object to or restrict certain processing; unsubscribe from marketing communications; or raise a privacy concern.

To make a request, email info@rovixai.com. We may need to verify your identity before acting on a request, and some rights may be subject to legal exceptions or record-retention obligations.

Our website may use cookies and similar technologies to operate the site, remember preferences, understand usage, improve performance, measure campaigns and support advertising. These technologies may be provided by Rovix AI or by third parties such as analytics, hosting or advertising providers.

Where required, we will provide appropriate notice or choices regarding non-essential cookies or similar technologies. You can also manage cookies through your browser settings, although disabling some cookies may affect website functionality.

Our website, advertisements or communications may link to third-party sites or platforms. Their privacy practices are governed by their own policies. We encourage you to review the privacy information of Meta, LinkedIn, messaging services and other third parties before providing information through those services.

Some service providers or technology platforms we use may process or store information in countries other than the country in which you are located. Where required, we take reasonable steps to use appropriate contractual, organisational or other safeguards for such processing.

Our general website, business services and standard recruitment activities are not directed to children. We do not knowingly seek personal information from children through ordinary business or recruitment forms unless a specific programme lawfully permits it and appropriate safeguards are in place.

We may update this Privacy Policy from time to time to reflect changes in our services, technologies, legal requirements or business practices. The updated version will be posted on our website with a revised effective date. Material changes may be highlighted where appropriate.